Overview


Date Added: November 8, 2022
Commitment: 2-4 hour(s) per week
Closing Date: December 2, 2022
Duration: 2 years

Description


Expected time commitment 

This is a new role, which we expect to require 2-4 hours per week, on average. Certain times would be busier, particularly regarding ISPAH congress planning and preparations.  

Description 

The focus of this role is to coordinate and contribute to ISPAH events. The main ISPAH event is the biennial congress, which is primarily organised by a local host committee with the assistance of a private conference organiser (PCO). However, this portfolio will also cover other ISPAH events. An on-boarding phase is planned to give the successful candidate a chance to get to know the Board and become familiar with the role. Support will also be provided by other Board members, and particularly those who have experience in organising previous ISPAH Congresses.  

Roles 

ISPAH congress: 

  • Prepare congress documents (guidance, online form for expressions of interest), and coordinate receiving and evaluating proposals with the ISPAH Board and Executive  
  • Be the point of contact between ISPAH Board and Executive and PCO (e.g. Venue West), and local congress organisers to ensure ISPAH is well represented, and that good working relationships are formed and maintained 
  • For the relationship with local congress organisers: 
  • Review the memorandum of understanding from the previous congress to assess whether any updates are needed 
  • Ensure memorandum of understanding is signed and adhered to by both parties 
  • Assist with coordinating the organizing committee for the congress 
  • Assist with coordinating the scientific committee for the congress, preferably with global representation 
  • Advise on congress registration fees to ensure that registration is incentivised for ISPAH members and ensure that registration fees are waived for ISPAH Board members 
  • Ensure that sponsorship aligns with ISPAH’s Sponsorship and Partnership policy 
  • Ensure that the congress report is submitted timeously 
  • Work with ISPAH IT team (Board lead and service provider, and PCO if necessary) to ensure congress IT systems are working efficiently 
  • Work with ISPAH Communications committee to coordinate congress communications: 
  • Lead on drafting content for the ISPAH Communications Committee, including social media posts, newsletter content and other modes if deemed relevant (e.g. video, podcast) 
  • Once content is drafted, work with the ISPAH Communications Committee to coordinate branding of the content, in line with ISPAH’s Brand Guidelines and style 
  • Once content is branded, work with the ISPAH Communications Committee to schedule content across communication channels (a timeline of content) 
  • Work with ISPAH Member Engagement lead to ensure that ISPAH Councils are well represented at the congress 

Other events: 

  • Work with ISPAH councils and networks, including the Early Career Network (ECN), ISPAH Member Engagement Lead, and the ISPAH Partnership Lead to coordinate planning of other ISPAH events, such as ISPAH webinars (ISPAH hosted or co-badged), or regional events that are strategically aligned with ISPAH 
  • Work with the ISPAH IT team to create an online event calendar as part of the ISPAH website 
  • Work with the ISPAH IT team to create an online registration portal for other ISPAH events 
  • Liaise with the Partnerships Director regarding strategic opportunities for ISPAH events 

Specific / additional requirements: 

  • Experience with and passion for planning events 
  • Excellent inter-personal skills to facilitate relationship management 

Application Form


Please complete the vacancy application form below. You will receive written confirmation once your application has been submitted.

First Name: *
Last Name: *
Email: *
Outline your motivation for applying for this position and your skills relevant to the role. Please also confirm you are able to commit the neccecary time to the role as described in the position description. (Max 150 words) *
Social media handles
Any other information you’d like to include with your application? Please do not use this section to expand on your motivation for applying for this position.
Please provide a short statement (no more than 500 words, which should include a response to the question: What would you see as key priorities for the Society over the next six years?) *
Please attach your letter(s) of support. You must have at least one letter of support from a fellow ISPAH member. You can add more than one letter of support if you wish to do so *
Maximum file size: 10 MB
Accepted File Types: PDF, DOC, DOCX
Please note: If you are adding more than 1 file (letter of support) please hold down your shift key on your keyboard to select multiple files on your desktop file explorer. You can attach up to 5 letters of support per submission.
Attach your CV (2 pages maximum) to support your application *
Maximum file size: 5 MB
Accepted File Types: PDF, DOC, DOCX
Confirmation *

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